Lead & Enquiry Capture
Structured intake forms, enquiry pipeline, and conversion tracking from first contact to enrollment.
Platform capabilities
Features
LyraDiary connects classroom operations, parent communication, and billing in one data model so teams avoid disconnected tools. Built for the real rhythm of music school operations.
🎓
Student Management
Digital Admissions
Online school applications, admin approval workflows, and automated welcome communications.
Enrollment Management
Program assignments, instrument selection, slot booking, and enrollment history per student.
Parental Consent Tracking
Digital consent records with date, source, and guardian identity — required for COPPA and DPDPA compliance.
Parent Portal
Guardian-linked view of attendance, homework, fees, and lesson progress. Message-enabled with permission.
Student Re-engagement
Win-back campaigns targeting lapsed leads and dropped students with customisable follow-up flows.
📅
Scheduling & Operations
Visual School Calendar
Slot-based weekly calendar with multi-location views, colour-coded programs, and teacher assignments.
Teacher Availability
Teachers define availability windows; the system surfaces conflicts before slot allocation.
Attendance Tracking
Mark present, absent, late, or makeup per lesson. Absence flags escalate to admins and parents automatically.
Reschedule Requests
Students or parents request reschedules; teachers and admins approve with full audit trail.
Lesson Notes
Per-lesson structured notes by teachers — visible to school admin and optionally to parents.
Homework Assignments
Assign, track, and review homework per student per lesson cycle with submission acknowledgement.
📚
Curriculum & Exams
Curriculum Grades
Configurable grade levels per program and instrument. Students progress through defined syllabi.
Grade Progression Rules
Automatic promotion triggers, manual override options, and full progression history per student.
Exam Workflows
Schedule exams, record results, issue grade certificates, and log progression events.
Progress Reports
Automated monthly and term-end progress summaries for teachers, owners, and parents.
LyraQuiz
In-platform formative assessments for theory and practical knowledge, tracked per student.
💳
Finance & Billing
Invoice Generation
Automated due generation per enrollment period, program, and fee structure. Manual overrides supported.
Payment Tracking
Multi-currency metadata tracking of payment status and receipts — no card data ever stored.
Overpayment Credits
Excess payments are logged as credits and applied to future invoices automatically.
Reconciliation Dashboard
Financial overview showing collected, pending, and overdue balances per student, location, and period.
Subscription Tiers
School subscription plans with access-gated features and usage limits enforced per tier.
Referral Tracking
Track referral sources and apply referral credits or discounts to applicable accounts.
📊
Analytics & Reporting
Financial Analytics
Revenue trends, collection rates, outstanding balances, and plan-tier breakdowns in real time.
Student Analytics
Enrollment trends, retention rates, churn analysis, and demographic breakdowns.
Teacher Insights
Lesson delivery rates, attendance trends per teacher, and workload distribution.
Monthly Reports
Scheduled monthly snapshots covering lessons, billing, and progress for school owners.
Attendance Reports
Absence summaries by student, class, and period — downloadable for parent communication.
🔒
Security & Compliance
Multi-Tenant Isolation
Every query is filtered by TenantId at the database level. Schools cannot access each other’s data.
Role-Based Access Control
Six distinct roles: Parent, Teacher, Location Admin, School Owner, Platform Admin, Super User.
JWT Authentication
Short-lived tokens scoped to the authenticated user’s tenant. Refresh token rotation enforced.
TLS 1.2+ & AES-256
All data in transit is encrypted (HTTPS enforced). Database and file storage encrypted at rest.
Audit Trails
All financial, enrollment, and access events are logged with timestamp and actor identity.
Parental Consent Records
Consent date, source, and guardian identity logged per minor — aligned with GDPR, COPPA, and DPDPA.